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Forwarding Completed Documents - Mailing Guidelines

The paperwork is done... who do we send it to?
Two regions in BC have different mailing guidelines
Guidelines Summary

The Review Committee in the BC Interior Sawmill & Poleyard Job Evaluation Plan must be sure to follow the proper endorsement and mailing procedures when submitting requests for job evaluation or re-evaluation. It is the responsibility of each Review Committee member to become familiar with these procedures before sending request documents to the Industry Job Evaluation Committee.

The paperwork is done... who do we send it to?

Before your request documents make their way to the Industry Job Evaluation Committee, double check the signatures for proper endorsement. There must be signatures of at least three of the four Review Committee members on the Job Study Record. Look for signatures on the Request For Job Evaluation form and signatures on the Job Study Record form. There is also space for two more signatures on the Job Study Record form that will be added in the next steps.

The next step is to have the request documents forwarded to the company office to be checked and endorsed by the Local Management. Usually, someone in management familiar with the job evaluation program will look over the documents to ensure the information is correct and then sign off on them. It is good idea at this time to retain copies of all the request documents.

The documents must then be sent over to the Local Union office. A Local Officer or Business Agent familiar with job evaluation programs will also look over the documents to ensure the information is correct and then sign off on them, too. The Local Union is then responsible to forward the documents to the Evaluation Committee in one of two ways.

Each of the two regions in BC have different mailing guidelines             top

The Local Union office will forward documents originating in the northern interior of BC and the southern interior of BC by using one of the following ways. 

If the documents generated are for jobs originating in Union Local 1-405, Local 1-417, Local 1-423, or the prairie provinces; then the document originals must be sent from the Local Union office to the Interior Forest Labour Relations Association in Kelowna, BC. If the documents generated are for jobs originating in Union Local 1-424, Local 1-425, or High Level, AB; then the document originals must be sent from the Local Union office to the Council of Northern Industry Forest Employer Relations in Prince George, BC. The Local Union should also keep a copy of all the documents for themselves before mailing them.

The administration for job evaluation is shared on a bi-lateral basis. All clerical work performed and all document records and archives managed is the responsibility of the representative industry associations. This is the reason why the document originals for the corresponding job evaluation regions are mailed to two different organizations for further processing.

Guidelines Summary                                                                              top
 
If the request documents have all the Review Committee signatures, then send them to "company office" for their endorsement signature. Make copies. After that, mail to the Local Union for the last endorsement signature. The Local Union then sends original request documents to the designated official administrator side of the Evaluation Committee, depending on which region of the province it is; and then copies go to the other representative on the Evaluation Committee.

Following the mailing guidelines above will ensure the submitted request documents are received by the proper designated official industry administrator with the proper amount of endorsement signatures. Adhering to this procedure will ensure that your jobs are evaluated and the results communicated in the least amount of time as possible.

Note: The above mailing guidelines do not apply to the BC Coast Sawmill Rate Determination Program.

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